In order to report correct data in your HEPCAT submissions you will need to collect personal information from your students; including their name, address and date of birth.
For students who have deferred their tuition fees through a HELP loan you will also need to allocate a CHESSN and have a process in place to collect and store their tax file number.
The information that you report on your students' units of study must be consistent with your fee schedules and the details provided on your students' CANs.
The following table outlines the key types of information you will need to collect to complete your data submissions to the department.
|Students||Courses||Units of study|
|The VET and Higher Education Student Enrolment files provide further details of data to collect about your students.||The VET and Higher Education Course of Study files provide details of data to collect about your courses.||The VET and Higher Education Student Load Liability files include further details on data to collect about units of study.|
|The VET Administrative Information for Providers includes detailed information on VET courses, units of study and census dates.
The Administrative Information for Providers (AIP): Student Support includes detailed information on higher education courses of study, units of study and census dates.