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Changes to 2013 reporting requirements

The department contacted Higher Education and VET providers in November 2011 to advise of the proposed changes to the reporting requirements for the Higher Education and VET Data Collections for 2013. The department is planning to issue the 2013 Ministerial Notice on 14 February 2012.

Formalising the timeframe for data verification (HEPs and VET Providers)

A key factor influencing the availability of higher education data is data verification. This is the essential quality control process that ensures accurate funding and robust data for publication.

Providers currently have a period of around four weeks twice a year to verify their reported data. However, it consistently takes well over two months to complete this process.
It is proposed to include verification in the formal reporting requirements for the Higher Education Student and Staff Data Collections from 2013. The current four week timeframe twice a year will be retained.

Proposed dates for verification:

Higher Education and VET Student Data:
First half year

15 October [first half year student data reported by 31 August]
Full year
15 May [full year student data reported by 31 March]
30 May [completions reported 30 April]

Higher Education Staff Data Collection:
Annual submission

14 September [Staff data reported 30 June]

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Identification of Joint Higher Education degrees (HEPs only)

It was proposed to add two new elements to the Course of Study submission from 2013. that would enable the identification of joint higher education degrees and the partner institutions delivering these awards.

Feedback from providers has identified that one of the key limitation to identifying a joint degree on the Course of Study submission is that a joint degree is not always a unique course attribute. There are also circumstances where a course of study may be subject to more than one formal joint degree arrangement.

To allow for these varying circumstances and minimise the complexity of reporting each joint degree arrangement as a unique course, it will be more appropriate to report these data at the level of the student. The identification of the partner institution will be included on the past course completions submission rather than the course of study submission.

Please note that this will be introduced from the 2012 Past Course Completions submission which is reported in April 2013. This will link to Element 578, course percentage completion. This combination then identifies the course, the agreed completion percentage and the partner institution, which is the key set of information required for administration of joint degrees.

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Modifications to the Campus submission

Following feedback the reporting of major and minor areas of study will be included under one element (Element 580 Areas of Study) on the 2013 campus submission, which is reported by 1 August 2012. The second new element (Element 581 – Course Search Keywords) will allow the reporting of keywords that provide additional information not included in Element 580.

This will further enhance the range of information available to students using Course Finder to help inform their study choices.

Course Finder is available on the department’s StudyAssist website. This will be on the MyUniversity website in the future.

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Recognition of Masters (Extended) qualification

A new code will be included on the Course of Study type (Element 310) variable from 2013 to maintain consistency with the Australian Qualifications Framework and ensure these courses can be uniquely identified.

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Recognition of the new student contribution amounts for Maths and Science units of study

A new code 7 will be added to Element 392 – Maximum Student Contribution Indicator for student who commence their studies from 1 January 2013. This will identify students who are subject to the Band 2 contribution amounts for mathematics and science units of study.

  • 2013 E392 Maximum Student Contribution PDF (24kB)
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    National University Applications and Offers Submission (HEPs only)

    The Bradley Review recommended the development of a new measure of the SES of students, with a view to moving from the postcode methodology to one based on the individual circumstances of each student.

    It was proposed to introduce two additional variables for the National University Applications and Offers Data Collection in 2013 following feedback and consultation with the sector - The Commonwealth Higher Education Student Support Number (CHESSN) and School Code.

    Following feedback, the reporting of a School Code on the Application Details File will be deferred until 2014 to facilitate the use of a unique school code and simplify future reporting requirements.

    The department will have further discussions with providers and Tertiary Admission Centres on this issue over the coming months.

    Your feedback is a very welcome and valued part of the process of ensuring amendments to the data collection are fit for purpose and as efficient and streamlined as possible.

    Please send your feedback on the proposed 2013 reporting requirements to: HEIMS.datacollections@deewr.gov.au

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