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Commonwealth Scholarship - Validations By Element

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    306

    • 9523 - Invalid Client OrganisationCode provided
    • 9931 - The Client Organisation Code within the filename is invalid
    • 9932 - The Client Organisation Code within the filename is invalid
    • 9955 (306) - Another Commonwealth Scholarship record exists with a different HEP code

    313

    • 9900 - Student ID (E313) cannot be blank

    545

    • 9902 - This submitted record was not processed. It is identified as a duplicate of a record previously submitted to HEIMS.
    • 9915 - Scholarship Type Code (E545) must be a valid Code.
    • 9916 (545) - Reported Commonwealth Scholarship Type (E545) is incorrect for the reported Commonwealth Scholarship Status (E526)
    • 9933 - Commonwealth Scholarship type Code (E545) is mandatory for all records and therefore cannot be blank.
    • 9945 - Student cannot receive this scholarship type for the specified reporting year / period.
    • 9952 - Another Commonwealth Scholarship record exists with the same Scholarship Group in a Current/Deferred status.
    • 9953 - Another Commonwealth Scholarship record exists with the same Scholarship type in a Terminated status in the same HEP.
    • 9954 - Another Commonwealth Scholarship record exists with the same Scholarship type in the same HEP.
    • 9955 (545) - Another Commonwealth Scholarship record exists with a different HEP code
    • 9956 - Student cannot receive this scholarship type for the specified reporting year / period.
    • 9957 - Another Commonwealth Scholarship record exists with the same Scholarship Group in a Current/Deferred status in the same HEP.
    • 9960 - Student cannot receive this scholarship type for the specified reporting year / period.
    • 9961 - Student cannot receive this scholarship type for the specified reporting year / period.
    • 9963 - Another Commonwealth Scholarship record exists with the same Scholarship Group in an Offered status.
    • 9964 - Another Commonwealth Scholarship record exists with the same Scholarship Group in a Current/Deferred status.
    • 9965 - Another Commonwealth Scholarship record exists in an Offered status
    • 9966 - Another Commonwealth Scholarship record exists in an Offered status. Please update the existing record.
    • 9967 - Another Commonwealth Scholarship record exists with the same Scholarship Type in a Terminated status.
    • 9968 - Another Commonwealth Scholarship record exists with the same Scholarship Type in an Offered status.

    488

    • 9903 - Student ID (E313) cannot have a CHESSN (E488) = NULL or 'ZZZZZZZZ' for Commonwealth Scholarship records.
    • 9904 - CHESSN (E488) is invalid as it has not previously been allocated from the CHESSN allocation system.
    • 9951 - CHESSN (E488) must be the same as the CHESSN previously reported for this student ID (E313).

    402

    • 9908 - Student Surname (E402) cannot be blank for a student who has not yet been sent a certificate.

    406

    • 9909 - Postal Address line 1 (E406) cannot be blank for a student who has not yet been sent a certificate.

    568

    • 9911 - Postal Address - Scholarship Postcode (E568) cannot be blank for a student who has not yet been sent a certificate.
    • 9947 - Postal Address - Scholarship Postcode (E568) must be a valid Australian Postcode code.
    • 9948 - Postal Address - Scholarship Postcode (E568) must be a valid Australian Postcode code.

    466

    • 9912 - Postal Address - Town Suburb (E466) cannot be blank for a student who has not yet been sent a certificate.

    467

    • 9913 - Postal Address - State Code (E467) must be a valid Australian State code.
    • 9939 - Postal Address - State Code (E467) must be blank for an Overseas country postal address.
    • 9946 - Postal Address - State Code (E467) must be a valid Australian State code.

    526

    • 9916 (526) - Reported Commonwealth Scholarship Status (E526) is incorrect for the reported Commonwealth Scholarship Type (E545).
    • 9919 - The reported Commonwealth Scholarship status code (E526) is not valid.
    • 9920 - The Commonwealth Scholarship status code (E526) & termination reason code (E538) are inconsistent.
    • 9921 - Commonwealth Scholarship for this student cannot be terminated. To report terminated scholarship, student must be reported in <> with either a current or deferred scholarship.
    • 9941 - The Commonwealth Scholarship status code (E526) indicates that this scholarship has not been terminated, therefore Termination reason code (E538) must be = 0 (Active).

    415

    • 9917 - The reporting period: <incoming reporting period component> in reporting year / period (E415) is not valid. The reporting period must be 1 or 2.
    • 9918 - The reporting period: <incoming reporting period component> in reporting year / period (E415) is not valid. The reporting year must be a value between 2005 and <current year>.

    538

    • 9923 - Commonwealth Scholarship termination reason code (E538) is invalid. It must be 0, 1, 2, 3 or 4.

    567

    • 9924 - Unable to find a scholarship record to revise with the following combination of Student ID (E313) / CHESSN (E488) / Scholarship Type (E545) / Reporting Year Period (E415)
    • 9925 - Commonwealth Scholarship Variation reason code is invalid. It must be 0, 1 or 2.
    • 9938 - Unable to find a scholarship record to delete with the following combination of Student ID (E313) / CHESSN (E488) / Scholarship Type (E545) / Reporting Year Period (E415)

    -n/a (all elements)

    • 9930 - Reported record has invalid characters./>The HEIMS system accepts only the following characters according to the data type:
      Numeric: 0‑9
      Alphanumeric: A to Z, a to z, 0‑9, (space) & ' ( ) , - . / [ ] _ : ,
    • 9934 - Student has exceeded their entitlement for Ordinary/National Priority scholarship Commonwealth Scholarship types, and is therefore not eligible for the Scholarship type reported in this record.
    • 9935 - Student has exceeded their entitlement for Associate Commonwealth Scholarship types, and is therefore not eligible for the Scholarship type reported in this record.
    • 9936 - Student has exceeded their entitlement for Enabling Commonwealth Scholarship types, and is therefore not eligible for the Scholarship type reported in this record.
    • 9937 - Student has exceeded their entitlement for CAS - Indigenous Payment Commonwealth Scholarship type, and is therefore not eligible for the Scholarship type reported in this record.