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Commonwealth Scholarship - Validations By Element
306
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9523 - Invalid Client OrganisationCode provided
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9931 - The Client Organisation Code within the filename is invalid
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9932 - The Client Organisation Code within the filename is invalid
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9955 (306) - Another Commonwealth Scholarship record exists with a different HEP code
313
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9900 - Student ID (E313) cannot be blank
545
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9902 - This submitted record was not processed. It is identified as a duplicate of a record previously submitted to HEIMS.
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9915 - Scholarship Type Code (E545) must be a valid Code.
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9916 (545) - Reported Commonwealth Scholarship Type (E545) is incorrect for the reported Commonwealth Scholarship Status (E526)
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9933 - Commonwealth Scholarship type Code (E545) is mandatory for all records and therefore cannot be blank.
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9945 - Student cannot receive this scholarship type for the specified reporting year / period.
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9952 - Another Commonwealth Scholarship record exists with the same Scholarship Group in a Current/Deferred status.
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9953 - Another Commonwealth Scholarship record exists with the same Scholarship type in a Terminated status in the same HEP.
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9954 - Another Commonwealth Scholarship record exists with the same Scholarship type in the same HEP.
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9955 (545) - Another Commonwealth Scholarship record exists with a different HEP code
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9956 - Student cannot receive this scholarship type for the specified reporting year / period.
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9957 - Another Commonwealth Scholarship record exists with the same Scholarship Group in a Current/Deferred status in the same HEP.
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9960 - Student cannot receive this scholarship type for the specified reporting year / period.
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9961 - Student cannot receive this scholarship type for the specified reporting year / period.
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9963 - Another Commonwealth Scholarship record exists with the same Scholarship Group in an Offered status.
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9964 - Another Commonwealth Scholarship record exists with the same Scholarship Group in a Current/Deferred status.
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9965 - Another Commonwealth Scholarship record exists in an Offered status
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9966 - Another Commonwealth Scholarship record exists in an Offered status. Please update the existing record.
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9967 - Another Commonwealth Scholarship record exists with the same Scholarship Type in a Terminated status.
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9968 - Another Commonwealth Scholarship record exists with the same Scholarship Type in an Offered status.
488
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9903 - Student ID (E313) cannot have a CHESSN (E488) = NULL or 'ZZZZZZZZ' for Commonwealth Scholarship records.
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9904 - CHESSN (E488) is invalid as it has not previously been allocated from the CHESSN allocation system.
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9951 - CHESSN (E488) must be the same as the CHESSN previously reported for this student ID (E313).
402
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9908 - Student Surname (E402) cannot be blank for a student who has not yet been sent a certificate.
406
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9909 - Postal Address line 1 (E406) cannot be blank for a student who has not yet been sent a certificate.
568
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9911 - Postal Address - Scholarship Postcode (E568) cannot be blank for a student who has not yet been sent a certificate.
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9947 - Postal Address - Scholarship Postcode (E568) must be a valid Australian Postcode code.
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9948 - Postal Address - Scholarship Postcode (E568) must be a valid Australian Postcode code.
466
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9912 - Postal Address - Town Suburb (E466) cannot be blank for a student who has not yet been sent a certificate.
467
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9913 - Postal Address - State Code (E467) must be a valid Australian State code.
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9939 - Postal Address - State Code (E467) must be blank for an Overseas country postal address.
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9946 - Postal Address - State Code (E467) must be a valid Australian State code.
526
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9916 (526) - Reported Commonwealth Scholarship Status (E526) is incorrect for the reported Commonwealth Scholarship Type (E545).
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9919 - The reported Commonwealth Scholarship status code (E526) is not valid.
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9920 - The Commonwealth Scholarship status code (E526) & termination reason code (E538) are inconsistent.
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9921 - Commonwealth Scholarship for this student cannot be terminated. To report terminated scholarship, student must be reported in <> with either a current or deferred scholarship.
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9941 - The Commonwealth Scholarship status code (E526) indicates that this scholarship has not been terminated, therefore Termination reason code (E538) must be = 0 (Active).
415
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9917 - The reporting period: <incoming reporting period component> in reporting year / period (E415) is not valid. The reporting period must be 1 or 2.
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9918 - The reporting period: <incoming reporting period component> in reporting year / period (E415) is not valid. The reporting year must be a value between 2005 and <current year>.
538
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9923 - Commonwealth Scholarship termination reason code (E538) is invalid. It must be 0, 1, 2, 3 or 4.
567
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9924 - Unable to find a scholarship record to revise with the following combination of Student ID (E313) / CHESSN (E488) / Scholarship Type (E545) / Reporting Year Period (E415)
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9925 - Commonwealth Scholarship Variation reason code is invalid. It must be 0, 1 or 2.
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9938 - Unable to find a scholarship record to delete with the following combination of Student ID (E313) / CHESSN (E488) / Scholarship Type (E545) / Reporting Year Period (E415)
-n/a (all elements)
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9930 - Reported record has invalid characters.The HEIMS system accepts only the following characters according to the data type:
Numeric: 0‑9
Alphanumeric: A to Z, a to z, 0‑9, (space) & ' ( ) , - . / [ ] _ : ,
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9934 - Student has exceeded their entitlement for Ordinary/National Priority scholarship Commonwealth Scholarship types, and is therefore not eligible for the Scholarship type reported in this record.
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9935 - Student has exceeded their entitlement for Associate Commonwealth Scholarship types, and is therefore not eligible for the Scholarship type reported in this record.
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9936 - Student has exceeded their entitlement for Enabling Commonwealth Scholarship types, and is therefore not eligible for the Scholarship type reported in this record.
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9937 - Student has exceeded their entitlement for CAS - Indigenous Payment Commonwealth Scholarship type, and is therefore not eligible for the Scholarship type reported in this record.