The PIR Course of Study (PCO) file contains information on all courses to be provided for a reporting year.
Course information on the PCO file is referenced by the Student and Past Course Completions submissions.
Update 2021: The Timing details below were as at TEQSA's official request from 2017. In 2021 the Provider Information Request is due to be reported and verified by 30 June. Any advice referencing 31 August has been superseded but is retained for historical purposes.
The Course of Study submission is due by 31 August. Data can be submitted from 1 July – 31 August.
The submission date in the reporting schedule is the final deadline when data should be received by the department. Data can be submitted prior to the due date and early submission is encouraged.
Course data must be submitted before the Student and Past Course Completions submissions.
Submissions are made using the Higher Education Provider Client Assistance Tool (HEPCAT). More information about this process is in the HEPCAT user guide Part 2.
Information about the structure and elements of the Course of Study file is in the structure guidelines for the relevant reporting year.
The key element in the PCO file is the Course code (element 307 PIR). This code uniquely identifies a course and links it to the related submissions.
A Course code (element 307 PIR) may only have one value reported for the following elements which uniquely identify the course of study:
Generally revisions to course of study data must be coordinated through the department.
A revision can only be made to course information where a particular code has been reported incorrectly through a genuine administrative error. For example, if an incorrect value was reported for any of the key elements they can be revised to reflect the correct information.
For more information about terms used in these guidelines see the glossary.