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Reporting 2020 higher education data deadlines

To assist providers in prioritising their response to COVID‑19 and help reduce reporting pressures during this challenging period, the department has modified the timeframes for reporting the 2020 Student data submissions.

The table below sets out the due dates that apply to 2020 data submissions.

2019 data

The final date to have all 2019 data finalised and verified has also been extended. This is now 31 May 2020.

Due date Reporting timeframes for higher education providers (HESA approved)
31‑May‑2020 2020 - University Application and Offers
The reference date is 15 May 2020.

Report your data through HEPCAT at any time using the 2019 file structures and formats
 
30‑Jun‑2020 2020 – Higher Education Staff
 
  • Full-time and FFT Staff
  • Actual Casual and Estimated Casual
Report your data through HEPCAT at any time using the 2019 file structures and formats

Verification of Higher Education Staff data
  • 15 July – 15 August 2020
2020 Course of Study
 
  • You can submit your course of study data at any time. It must be submitted before you report your first 2020 Student submission.
  • There is no requirement to submit a 2020 Campus submission in HEPCAT.
31‑Aug‑2020 2020 - Higher Education Student Data

HEPCAT is being updated to include the renewable HELP balance and new aviation limits. Submit your Student data at any time from 30 June.
 
  • Student data for census dates/debt incurral date between 1 January and 30 June
  • OS-HELP
  • SA-HELP
  • Commonwealth Scholarships*
Report your data through HEPCAT/HEIMS at any time from 30 June using the 2019 file structures and formats.

* Submit your Commonwealth scholarships data using the existing HEIMS Administration processes.
15 October Verification of half year 2020 data
31 October
  • Student data for census dates between 1 July and 31 August
  • Unit of study completions to 31 August
31 January
  • Student data for census dates between 1 September and 31 December
  • Data for debt incurral dates between 1 July and 31 December
    • OS-HELP
    • SA-HELP
  • Commonwealth Scholarships (2nd half year)
  • Unit of study completions to 31 December *

* Any 2020 Unit of study completions that were not determined at 31 January should be incrementally reported up to 31 March 2021.

31 January

Course Completions are special!

  • Course completions to 31 December
Report all course completions with a completions date to 31 December in HEPCAT/HEIMS.

(Course completions that have a completion date in January - March 2021 MUST NOT be reported through HEIMS. These can only be reported through TCSI once you have transitioned to event‑based reporting).
31 March All 2020 data verified and complete. (This includes unit of study completions and course completions)

Commonwealth scholarships offers

If you have Commonwealth scholarships offers to report for 2020, please provide this information directly to the Services Australia to help prevent overpayments for your students. To do this,

  1. Complete the existing Commonwealth Scholarships reporting template (previously used to report late offers after HEIMS cut-off), and
  2. Fax the completed template to 1300 074 608 or email to ABSTUDY.NSO [at] servicesaustralia.gov.au.

Reporting the 2020 higher education Provider Information Request

Due date Reporting timeframes for the PIR data (TEQSA collection)
30‑Jun‑2020
  • PIR Course of Study 2019
  • PIR Student 2019
  • PIR Past Course Completions 2019
  • PIR Staff 2020
  • PIR Verification of Student and Staff
Report your data through HEPCAT at any time using the 2019 file structures and formats

What values do I report for the Reporting Year/Period (E415) for the 2020 PIR collection?

File Type Reporting Year/Period (E415)
PIR Course of Study 2019
PIR Half Year Load Estimates 2020
PIR Past Course Completions 2019
PIR Student 2019
PIR Staff Methods 1 & 2 – 2020