To assist providers in prioritising their response to COVID‑19 and help reduce reporting pressures during this challenging period, the department has modified the timeframes for reporting the 2020 Student data submissions.
The table below sets out the due dates that apply to 2020 data submissions.
The final date to have all 2019 data finalised and verified has also been extended. This is now 31 May 2020.
|Due date||Reporting timeframes for higher education providers (HESA approved)|
|31‑May‑2020||2020 - University Application and Offers
The reference date is 15 May 2020.
Report your data through HEPCAT at any time using the 2019 file structures and formats
|30‑Jun‑2020||2020 – Higher Education Staff
Verification of Higher Education Staff data
|2020 Course of Study
|31‑Aug‑2020||2020 - Higher Education Student Data
HEPCAT is being updated to include the renewable HELP balance and new aviation limits. Submit your Student data at any time from 30 June.
* Submit your Commonwealth scholarships data using the existing HEIMS Administration processes.
|15 October||Verification of half year 2020 data|
* Any 2020 Unit of study completions that were not determined at 31 January should be incrementally reported up to 31 March 2021.
Course Completions are special!
(Course completions that have a completion date in January - March 2021 MUST NOT be reported through HEIMS. These can only be reported through TCSI once you have transitioned to event‑based reporting).
|31 March||All 2020 data verified and complete. (This includes unit of study completions and course completions)|
Commonwealth scholarships offers
If you have Commonwealth scholarships offers to report for 2020, please provide this information directly to the Services Australia to help prevent overpayments for your students. To do this,
- Complete the existing Commonwealth Scholarships reporting template (previously used to report late offers after HEIMS cut-off), and
- Fax the completed template to 1300 074 608 or email to ABSTUDY.NSO [at] servicesaustralia.gov.au.
Reporting the 2020 higher education Provider Information Request
|Due date||Reporting timeframes for the PIR data (TEQSA collection)|
What values do I report for the Reporting Year/Period (E415) for the 2020 PIR collection?
|File Type||Reporting Year/Period (E415)|
|PIR Course of Study||2019|
|PIR Half Year Load Estimates||2020|
|PIR Past Course Completions||2019|
|PIR Staff||Methods 1 & 2 – 2020|