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VET Student Loans Data Collection - 2019 Reporting Requirements

2019 reporting year

This page provides information about the data requirements for the VET Student Loans in the 2019 reporting year.

The VET Student Loans program commenced on 1 January 2017. This is a vocational education and training student loans program, replacing the VET FEE‑HELP scheme.

Select the tabs below for the information you need.

2019 Secretary's Notice


The VET data collections gather information on courses being provided and students.

There are no changes to the reporting requirements for 2019 for the VET Student Loans data collection.

Reporting requirements may be updated from time to time. Providers must keep up to date about any changes. Check the HEIMS Data Collections eNews for updates. If you print the requirements ensure you keep up to date - HEIMSHELP provides the latest data requirements at all times.



What do you report?

The 2019 submission guidelines and data elements will be published as new web pages as soon as possible. In the meantime we have all applicable documents available to download in DOCX & PDF format from the Ministerial Notice documents page.

As part of your data requirements you will also need to allocate a CHESSN to some of your students. See the CHESSN toolkit for more information.



When do you report?

The key dates and reporting deadlines calendar will be updated with the due dates for reporting VET Student Loans data to the department.
For deadlines specific to the 2019 reporting year see the reporting schedule.

From time to time you may be advised by the department to submit data earlier than the deadline. You must comply with any requests of this nature as required.

You must report data by the legislated deadlines.

It is important that you don't wait to the due date to start reporting your data. You will need enough time to prepare, validate and submit your data. You will need to work through any errors or issues contained in the data before the deadline.



How do you report?

Most VET student data (except the allocation of CHESSNs) is reported using the Higher Education Provider Client Assistance Tool (HEPCAT) which is a PC based application provided by the department. It helps you to prepare, validate and submit your data to HEIMS.

The Reporting with HEPCAT toolkit provides you with all the information you need to successfully install HEPCAT and submit your data. It includes system requirements (what type of PC you need to have), the HEPCAT user guide, access to relevant online training videos and recorded webinars.

For information about allocating and managing CHESSNs see the CHESSN toolkit.


Revising your data

You can revise your data reported to HEIMS at any time. You may need to revise your data if you identify an error when checking your data after a submission or when verifying your data during the verification periods.

The Revising your data toolkit provides you with the information you need to correct errors in data that you have reported to the Higher Education Information Management System (HEIMS). It will explain the different methods of revising your VET data.

Need more help?

Our training page provides upcoming training dates and access to recorded webinars and training videos.

We can help you work out a training program for your organisation. Contact us for more information.