The VET Commonwealth Assisted Students (VDU) file, commonly referred to as the "VET HELP Due" submission, reports the personal details, including names, tax file numbers (TFN) and the Commonwealth Higher Education Student Support Numbers (CHESSN) of all students accessing a VET loan.
Student details from this file are provided to the Australian Taxation Office (ATO).
Timing of submissions is detailed in the reporting schedule for the relevant reporting year.
Two VET HELP Due submissions are created each year. The first submission includes student details for debts incurred between 1 January and 30 June. The second submission includes student details for debts incurred between 1 July and 31 December.
The VDU file is the only file in a VET HELP Due submission.
VET HELP Due is different to other submissions. The data is not submitted. Instead, information from a validated VET HELP Due submission is provided as a "snapshot" of information in the VET Student and VET Student Revision submissions. The creation of a "snapshot" is an automated process in the Higher Education Provider Client Assistance Tool (HEPCAT).
Submissions are made using HEPCAT. More information about this process is in the HEPCAT User Guide Part 2.
Information about the structure and the elements for the VDU file is in the structure guidelines for the relevant reporting year.
One record for each student and course combination is required on the VDU file. Each record must have a unique combination of values for:
- Student identification code (element 313)
- Course code (element 307)
- Commonwealth Higher Education Student Support Number (CHESSN) (element 488).
These elements are the key identifiers for each record on the VDU file. The VDU file also uses these values to identify matching records in a VET Student or a VET Student Revisions submission.
Revising VET HELP DUE data
The VET revision guides provide detailed information on how to revise data reported in a VDU submission. This includes how to:
- add new records to an existing submission
- update personal details for student records in an existing submission
- correct a student's TFN or personal details if their information could not be verified by the ATO
For more information about terms used in these guidelines see the glossary.