The Enrolment Revision submission enables providers to revise student enrolment data that has previously been reported to the department on the Student Enrolment (EN) file in a Student submission.
New enrolment records or records omitted from a previous Student submission can only be reported through a new Student submission.
Enrolment revisions may be reported at any time. Multiple submissions may be reported throughout the year.
Timing of submissions is detailed in the reporting schedule for the relevant reporting year.
The ER file in the only file included in an Enrolment Revisions submission.
Enrolment Revisions submissions are made using the Higher Education Provider Client Assistance Tool (HEPCAT). More information about this process is in the HEPCAT User Guide Part 2.
Information about the structure and the elements in the ER file is in the structure guidelines for the relevant reporting year.
Each record in the ER file must have the same unique combination of values previously reported for a student in a Student submission for:
- Student identification code (element 313)
- Course code (element 307)
- Reporting year and period code (element 415).
These elements are the key identifiers for a student’s enrolment record. A record to be revised will be matched on these elements. The enrolment revision process only requires reporting of the key identifiers for the record and the values to be modified.
For detailed information on how to revise previously reported enrolment data see the higher education revision guides.
For more information about terms used in these guidelines see the glossary.