The Commencement Date Revision submission enables providers to revise the Course of study commencement date (element 534) data that has previously been reported to the department on the Student Load/liability (LL) file in a Student submission.
Commencement date revisions may be reported at any time. Multiple submissions may be reported throughout the year.
Timing of submissions is detailed in the reporting schedule for the relevant reporting year.
The Commencement Date Revision (RC) file is the only file included in a Commencement Date Revision submission.
Commencement Date Revisions submissions are made using the Higher Education Provider Client Assistance Tool (HEPCAT). More information about this process is in the HEPCAT User Guide Part 2.
Information about the structure and the elements in the RC file is in the structure guidelines for the relevant reporting year.
Each record in the RC file must have the same unique combination of values previously reported for a student in a Student submission for:
A record to be revised will be matched on these elements. The commencement date revision process only requires reporting of the key identifiers for the record and the values to be modified.
For detailed information on how to revise previously reported student data see the higher education revision guides.
For more information about terms used in these guidelines see the glossary.