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Campus (CM) scope

Version Details

Version: 7.0
First Year: 2016
Last Year:


The Campus (CM) file contains information about undergraduate and postgraduate course work courses for domestic students and the campuses at which they are delivered for the reporting year.

The CM file also includes information on offshore courses.

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Timing of submissions is detailed in the reporting schedule for the relevant reporting year.

The Campus submission is due by 1 August. It is essential that course and campus data are received by this date to ensure students have accurate information about courses offered in the coming year.

The submission date in the reporting schedule is the final deadline when data should be received by the department. Data can be submitted prior to the due date.

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Submission method

The CM file is the only file included in the Campus submission.

Submissions are made using the Higher Education Provider Client Assistance Tool (HEPCAT). More information about this process is in the HEPCAT user guide Part 2.

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Information about the structure and elements of the CM file is in the structure guidelines for the relevant reporting year.

Each record in the CM file must have a unique combination of values for:

These elements are the key identifiers for a campus record.

All course codes (element 307) reported on the Course of Study (CO) file that meet the following conditions must be reported in the CM file:

  • The course is an undergraduate or postgraduate course work course, where Course of study type code (element 310) equals 04‑14, 20, 21 or 22 and which offers Commonwealth supported and/or domestic fee paying places

  • The course is an offshore course where offshore delivery indicator (element 571) on the CM file is reported as "1" or "2".

Where a course code (element 307) is offered at more than one location a record is to be provided for the course at each campus location (element 525).

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Reporting new or additional courses for the year

New courses that are additional to those already provided to the department can be reported on an additional Campus submission at any time during the year.

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Revising campus data

The Campus submission can also be used to revise previously submitted campus data. When revising a campus record, the record must be submitted with the same key identifiers as originally reported.

Key identifiers can only be corrected by first deleting the incorrect record with the Campus Deletion submission. For more information about campus deletions refer to the Campus Deletions (CD) scope guidelines for the relevant reporting year.

Revised data can be submitted at any time. For detailed information on how to revise previously reported campus data see the higher education revision guides.

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More information

For more information about terms used in these guidelines see the glossary.

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