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Campus (CM) scope

Version Details

Version: 5.1
First Year: 2014
Last Year: 2014


The Campus (CM) file contains information that supports the publication of higher education course information on the Opens in a new window: MyUniversity website.

The CM file also includes information on offshore courses to support the Transnational Quality Strategy.

The MyUniversity website is the Australian Government’s online higher education information service that provides students with access to information about Australia’s higher education providers. The website includes information on courses and fees, student services and campus facilities.

Data submitted in the Campus submission must meet all requirements to be of a quality suitable for publication.

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Timing of submissions is detailed in the reporting schedule for the relevant reporting year.

The Campus submission is due by 1 August to allow for the publication of course and campus information on MyUniversity. It is essential that course and campus data are received by this date to ensure students have accurate information about courses offered in the coming year.

The submission date in the reporting schedule is the final deadline when data should be received by the department. Data can be submitted prior to the due date.

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Submission method

The CM file is the only file included in the Campus submission.

Campus submissions are made using the Higher Education Provider Client Assistance Tool (HEPCAT). More information about this process is in the HEPCAT user guide Part 2.

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Information about the structure and elements of the CM file is in the structure guidelines for the relevant reporting year.

Each record in the CM file must have a unique combination of values for:

These elements are the key identifiers for a campus record.

All course codes (element 307) reported on the Course of Study (CO) file that meet the following conditions must be reported in the CM file:

  • The course is an undergraduate or postgraduate course work course, where Course of study type code (element 310) equals 04-14, 20, 21 or 22 and which offers Commonwealth supported and/or domestic fee paying places

  • The course is an offshore course where offshore delivery indicator (element 571) on the CM file is reported as "1" or "2".

Where a course code (element 307) is offered at more than one location a record is to be provided for the course at each campus location (element 525).

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Reporting new or additional courses for the year

New courses that are additional to those already provided to the department can be reported on an additional Campus submission at any time during the year.

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Revising campus data

The Campus submission can also be used to revise previously submitted campus data. When revising a campus record, the record must be submitted with the same key identifiers as originally reported.

Key identifiers can only be corrected by first deleting the incorrect record with the Campus Deletion submission. For more information about campus deletions refer to the Campus Deletions (CD) scope guidelines for the relevant reporting year.

Revised data can be submitted at any time. For detailed information on how to revise previously reported campus data see the higher education revision guides.

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More information

For more information about terms used in these guidelines see the glossary.

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